Workflow example · 2 min read
A monthly newsletter.
Less manual preparation.
A workflow built to help staff turn supplied topics into a draft they can check and approve.
Built, but not adopted for ongoing use. Benefits below describe the design; time savings have not been measured.
01 · Initial state
Prepare it by hand.
- Gather topics and source material.
- Write and format each section.
- Check the newsletter and move it into the email platform.
02 · What we changed
Prepare a draft for review.
- Staff supply topics in one place.
- AI drafts the sections in a reusable layout.
- Staff edit and approve; approved content transfers into the email platform.
03 · Intended improvement
Less repetitive preparation.
Staff can review and refine the content instead of writing every section from scratch.
The draft follows a consistent structure each cycle.
The approval step transfers the content into the email platform.
04 · Human involvement
From preparing each part to supplying and checking.
Manual preparation
Gather → write → format → check → copy into the email tool → send.
With the built workflow
Supply topics → review and approve the prepared draft → choose the audience and start the send.
People still own the content and sending decisions. The reduction in hands-on time has not been measured.
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